AP Specialist 201 views6 applications

Accounts Payable

  • Ensure that supplier invoices are correctly coded and authorised in line with Company Authorisation Matrix
  • Post invoices onto the Sage X3 accounts system
  • Prepare a schedule and maintain copies of all invoices that are to be recharged to other Group Companies
  • Reconciliation of supplier accounts to supplier statements, resolving any reconciling differences
  • Preparation of the monthly payment run and ad-hoc supplier payments
  • Ensuring all accounting records and documents filed correctly including management of archives
  • Ownership of the aged creditors report by reviewing, investigating, correcting and reporting issues.

 

 Cash Expenses

  • Validation of expense claims ensuring in compliance with Company Expenses Policy and supported by a valid VAT receipt
  • Posting of expense claim in Sage X3 accounts system
  • Preparation of summary of all expense claims to be paid
  • Ensure summary reviewed by Finance Manager and Financial Controller in time for inclusion in payroll
  • Ensuring all accounting records and documents filed correctly including management of archives
  • In addition the role will support the migration to an electronic expenses solution Concur

 

 

Credit Card Expenses

  • Validation of expense claims ensuring in compliance with Company Expenses Policy and supported by a valid VAT receipt
  • Posting of expense claim in Sage X3 accounts system
  • Monthly review of the aged credit card report, chase for outstanding claims and escalate when necessary.
  • Monthly credit card analysis by cost centre and GL account code for Group reporting

 

 

Accounts

  • Responsibility for the rebate process. This entails rebate invoice generation, rebate reconciliation, payments and general queries.
  • Report on month end balance sheet reconciliations in a timely manner. Investigate and escalate any differences to the Finance Manager.

 

Hours and Term

 

Part-time hours on a permanent basis with a 3 month probation period, located in Dangan office, Galway.

 

Experience and Skills

  • Minimum of 5 years AR/AP experience preferably with proven track record of supporting process improvement projects
  • A self-starter able to operate on an autonomous basis managing to a clear timetable to ensure all deadlines are met
  • Clear written and verbal communication skills with an ability to build positive working relationships at all levels within the organisation
  • Use of Concur and Sage X3 or similar accounting and expenses packages

Personal Skills

  • Articulate and analytical
  • Logical problem solver
  • Pragmatic and flexible can-do mentality
  • Self-starter but must combine this with being a good team player

 

 

More Information

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